Section 1. The name of the Association shall be the CSRA Seniors Golf Association.
Article II Objectives
Section 1. The objectives of the Association shall be to promote friendly competition and good fellowship in golf among senior players in the CSRA area, to hold golf tournaments and competitions as may be determined by the Executive Committee, and in general to advance the best interests of golf among its members.
Article III Membership
Section 1. Membership is open to men who have reached fifty-five (55) years of age and who reside in the CSRA area. The CSRA area is defined to be Lexington, Saluda, Barnwell, Aiken, Edgefield, McCormick and Greenwood counties in South Carolina and Richmond and Columbia counties in Georgia.
Section 2. Application for membership in the Association must be made in writing.
Section 3. Any member who fails to participate during a calendar year will be dropped from the membership for the following year. Participation, for the purposes of this action, is defined as the submission of an entry form for tournament play during the year. Members who fail to participate will be notified, prior to the membership campaign for the coming year, that their membership will not be renewed and that they may re-apply for membership the following year as new members. Exceptions to this action may be made by the Executive Committee in case of temporary medical disability during the year.
Section 4. A member may be asked to leave the Association by the Board of Governors upon written notice of the charges against him and an opportunity to be heard.
Section 5. The membership of the Association shall be limited to two hundred and fifty (250) members. The limitation may be surpassed if tournament participation permits.
Section 6. New members shall be permitted to play in the tournament scheduled to be played in the month following the month in which they are accepted for membership.
Section 7. A special membership category of “Honorary Member” is established to acknowledge original members of the Board of Governors. The tournament participation requirement as described in Section 3 above is waived for Honorary Members.
Article IV Board of Governors
Section 1. The government and management of the affairs of the Association shall be vested in a Board of nine (9) Governors. The nine members shall be comprised of the five Executive Committee members (President, Vice-President, Secretary, Treasurer, and Tournament Director) and four Board members at large.
Section 2. New Board members shall be elected at the annual meeting for a term of three (3) calendar years, beginning 1 January of the first year and ending 31 December of the third year. They will succeed the members whose terms expire. A member whose term expires may be re-elected on an annual basis thereafter should the membership and the Board member concur. Exception and adjustment to this procedure shall be provided, as some of the nine Board members may be Association founding-lifetime or honorary members.
Section 3. The Board of Governors shall govern the affairs of the Association, enforce its By-Laws, and take cognizance of all infractions thereof, fill vacancies on the Board between elections and have the power and authority to delegate such duties and responsibilities to any Officers or Committees as it deems advisable in the interest of the Association and for the purpose of carrying out its objectives.
Section 4. The Board of Governors shall meet at the call of the President or at the request of any four members of the Board. At least two days notice shall be given by the President or Secretary of any meeting of the Board. The Board of Governors shall meet at least once each year.
Section 5. A quorum of the Board of Governors shall consist of six members for the purpose of transacting business at any meeting of the Board.
Section 6. All meetings will be conducted in accordance with the Roberts Rules of Order.
Article V Executive
Section 1. The Officers of the Association shall consist of a President, a Vice-President, a Secretary, a Treasurer, and a Tournament Director, each of whom shall be elected by the Board of Governors from its members at its Annual Meeting, to serve until his successor shall have been elected. Each officer shall be elected to a three year term, with an option to continue in the position on a yearly basis thereafter. In no case shall any officer serve more than five successive years. The Board of Governors shall have the power to appoint an assistant Secretary or such other assistant Officers as it deems necessary. The term of office of the elected Officers shall run from 1 January to 31 December of the specified calendar year.
Section 2. The President shall preside at all meetings of the Association and the Board of Governors and in general shall perform the duties incident to his office. The President, with the approval of the Board of Governors, shall have the power to appoint from the members of the Board, an Executive Committee of Vice President, Secretary, Treasurer, and Tournament Director. Such Executive Committee shall have and may exercise all the powers of the Board of Governors when the Board is not in session.
Section 3. The Vice-President shall perform the duties of the President during the absence or inability of the President to serve or act. He will perform duties as directed by the President and will also closely monitor the activities of the various Committees.
Section 4. The Secretary shall keep the minutes of the formal meetings of the Board of Governors, the Executive Committee and the Annual Meeting. He shall have charge of all the correspondence and papers of the Association. He shall present at each Annual Meeting of the Association a full report of all matters pertaining to the Association, including a summary of all tournaments and other events held and a summary of actions taken during the year by the Board of Governors and the Executive Committee. In general, he shall perform the duties incident to his office.
Section 5. The Treasurer shall keep full and accurate account of all monies received and shall deposit the same in the name and to the credit of the Association in such a depository as shall be named by the Board of Governors. He shall disburse the same, subject to the direction of the Board of Governors. He shall present at each Annual Meeting of the Association a written report of the finances of the Association, and he shall make a like report whenever requested by the Board of Governors. In general he shall perform the duties incident to his office. All checks shall be signed by the Treasurer or other authorized officer.
Section 6. The Tournament Director’s duties are defined under Article IX, Section 3. In general he shall perform the duties incident to his office.
Section 7. The offices of the Treasurer and Secretary may, at the discretion of the Board of Governors, be combined and one member of the Board may be elected to both offices.
Article VI Meetings
Section 1. There will be an Annual Meeting of the Membership to conduct business and elect members to the Board of Governors.
Section 2. A special meeting of the Association may be called at any time by the President, and shall be called at the request of ten members of the Association. Notice of any such special meeting shall state the object thereof, and no other business except as stated in the notice shall be transacted at such special meeting.
Section 3. At least ten days notice in writing shall be given to the members of the Association of each Annual or special meeting.
Section 4. Twenty-five members shall constitute a quorum at an Annual or special meeting.
Section 5. The order of business at each Annual meeting shall be as follows:
a. Report of Minutes
b. Report of the President
c. Report of the Secretary
d. Report of the Treasurer
e. Report of the Committees
f. Unfinished business
g. New business
h. Election of the Board of Governors.
Section 6. The Board of Governors shall hold its annual meeting immediately after the adjournment of the annual meeting of the members of the Association for the purpose of electing officers for the ensuing year and to transact such business as may come before it.
Article VII Initiation Fees and Dues
Section 1. The annual dues shall be fixed by the Board of Governors.
Section 2. The statements for annual dues shall be mailed to the members, with a due date for payment. Payment must be made by the due date indicated. Any payment received after the due date will be returned and the membership may be reinstated only upon application in due form. Any member failing to pay said dues shall cease to be a member of the Association.
Article VIII Committees
Section 1. The President shall, at the first meeting of the Board of Governors following his election, appoint a Tournament Committee to serve one year, and such other committees as shall be considered necessary or advisable for carrying out the objectives of the Association. Each committee appointed by the President shall consist of at least three members and the first named shall act as Chairman of the Committee.
Section 2. The Executive Committee shall act upon all applications for membership in the Association.
Section 3. The Executive Committee shall be responsible for selection of Host Clubs.
Article IX Tournament Committee
Section 1. All tournaments shall be conducted by the Tournament Committee, which shall have full power and authority to fix regulations of play and the amount of the entry fee for each tournament.
Section 2. Tournament players shall be arranged in flights according to their current Association handicap.
Section 3. The Tournament Director shall be responsible for the following:
a. type of Tournament to be played
b. with the host club – determine the size of the field
c. notify all members of forthcoming Tournaments
d. maintain individual handicaps for each member according to the established handicap procedure.
e. provide current handicaps prior to each tournament
f. certify and post actual scores of members at conclusion of tournament play.
g. determine winners according to tournament rules and prepare gift certificates for presentation.
h. arrange the field and starting times - notify members.
i. determine prizes for play, both amount and number of prizes
j. pay all prizes with Gift Certificates drawn on the Host Club
k. prepare score cards with names and handicaps
Section 4. If a tournament is oversubscribed, priority to play shall be given to members of the Board of Governors and committee members.
Section 5. Tournaments shall be played and handicaps shall be established on the basis of a Stableford competition, as outlined in the Operating Procedures.
Section 6. The Tournament Committee shall, with the approval of the Board of Governors, make any necessary revisions to the handicap procedure to maintain an equitable handicap system.
Article X Nominations
Section 1. Nominations for members of the Board of Governors shall be made by the Nominating Committee of five members to be appointed by the President not less than fifteen (15) days prior to the Annual Meeting. The Committee shall nominate for election to the Board of Governors not less than the number of members whose terms on the Board expire.
Section 2. Other nominees for the Board of Governors may be placed in nomination at the Annual Meeting when called for from the floor by the presiding official.
Article XI Amendments
These By-Laws may be repealed, amended or supplemented at any annual or special meeting of the members of the Association by a majority vote providing written notice thereof is given not less than five days prior to the meeting (providing that prior approval of the amendment is recommended), or at any regular or special meeting of the Board of Governors by a vote of not less than two thirds of the Board of Governors, provided, however, that the Board of Governors shall not have the right to change their number or term of office.